Derrickson Systems Ltd

IMPORT CUSTOMS CLEARANCE SCHEDULE MATRIX

Process

See freight containerized

Time duration

Air freight

Time duration

Sea freight- consolidated cargo

Sea freight- RORO motor vehicles

 comments

MARKETING DEPARTMENT

A

Client enquire for clearance services- avail copies of import docs as will be necessary to quote.

1-4hrs

1-4hrs

1-4hrs

1-4hrs

B

Response with details and clearance quote

OPERATIONS DEPARTMENT

A

If quote approved, request for import documents and payments.

1 day

1 day

1 day

1 day

B

Request for payments and tax banker’s cheques to kra and original import documents and delivery by courier to our offices.

C

D

Receipt of original documents

KRA-IDF

A

Import licence application (idf)

1-2 days

1-2 days

1-2 days

1-2 days

B

Import licence (idf) passed

SHIP AGENT

A

Vessel manifest application by shipping lines

2-5 days

1 day

1 day

1-2 day

Prerogative of the ship agent. Where manifest amendment is necessary, signed affidavits by consignee and manifest correctors from the port of loading must be availed

B

Vessel manifest approval by kra

C

C11 manifest amendment

2-7 days

2-7 days

2-7 days

2-7 days

PORT

A

Vessel arrival

1-5 days

1-8hrs

1-5 days

1-5 days

B

Vessel berthing and discharge completion

CFS/PORT

A

Consignment delivery to customs yard for assessment and verification

1-5 days

1 hr

1-5 days

1-3 days

B

Container stripping(consolidation)

N/a

N/a

1 day

N/a

Applicable to consolidated consignments only

SHIPPING AGENT

A

Shipment delivery order application by customs agent

1-2 days

1 hr

1- days

1- days

B

Shipment delivery order/ documents issuance by shipping line agent

AGENT LIASE WITH KRA

A

Customs entry registration- agent

1-2 hours

1 hour

1-4 hours

1-4 hours

B

Customs entry allocation to an officer at dpc

C

Remittance of taxes to kra-customs

D

Lodgment

1 day

1-8 hrs

1 day

1 day

E

Kra-documentation processing center approval/rejection

Approved or further action recommended eg entry cancellation and relodge, tax uplift,

Consignment rejection etc

AGENT LIASE WITH AGO

A

Kephis/vetinary/radiation board inspection

1-days

1 hr

1- days

1- days

Not all cargo is subjected to these.

Approved/ rejected

Or further action recommended

B

Kebs verification &release

Approved if coc is availed or further action recommended

C

Customs physical verification & tax assessment

1 day

1-5 hrs

1-5 hrs

1-5 hrs

D

Mss levy payment authorization

1-2 days

N/a

1-2 days

1-2 days

E

Examination a/c and reports

1 hr

Verification report entered and recommendation made by vo for cargo release or  further action eg tax uplift and penalty, cargo impoundment,

Escalation to a higher office etc

F

Customs online release order

NTSA- THIS PROCESS IS APPLICABLE TO MOTOR VEHICLES ONLY

A

Roadworthy inspection

1-5 days

1-5 days

1-5 days

1-5 days

Applicable and mandatory to commercial vehicles.

B

Registration

1-3 days

1-5days

1-5days

1-5days

Applicable to motor vehicles only

AGENT LIASE WITH CFS/ PORT

A

Port/cfs charges payment

4 hours

4 hours

4 hours

4 hours

B

Gate pass processing

C

Cargo loading

D

Physical release from customs bond area

AGENT LIASE WITH FORWARDER/ TRANSPORTER

A

Delivery to client

1-2 days

1 day

1-2 days

1-2 days

Time estimate may vary with distance

B

Cargo offloaded at clients door steps

1-4hours

1-2 hours

1-2 hours

N/a

C

Confirmation of cargo and and signing of delivery notes

1-2 hours

1-2 hours

1-2 hours

30 min

POST DELIVERY PROCESSES

A

Delivery of empty container to the designated container deport

1-2 days

N/a

N/a

N/a

Time estimate may vary with distance.

B

Final invoice, receipts and refunds/ extra charges processed. Remitted to client

1 day

1 day

1 day

1 day

C

Application and processing of container deposit refund from the shipping line

7-14 days

N/a

N/a

N/a

Estimated total clearance time from the time cargo is availed at the cfs(customs yard)=2-5 days