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IMPORT CUSTOMS CLEARANCE SCHEDULE MATRIX |
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Process |
See freight containerized Time duration |
Air freight Time duration |
Sea freight- consolidated cargo |
Sea freight- RORO motor vehicles |
comments |
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MARKETING DEPARTMENT |
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A |
Client enquire for clearance services- avail copies of import docs as will be necessary to quote. |
1-4hrs |
1-4hrs |
1-4hrs |
1-4hrs |
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B |
Response with details and clearance quote |
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OPERATIONS DEPARTMENT |
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A |
If quote approved, request for import documents and payments. |
1 day |
1 day |
1 day |
1 day |
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B |
Request for payments and tax banker’s cheques to kra and original import documents and delivery by courier to our offices. |
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C |
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D |
Receipt of original documents |
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KRA-IDF |
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A |
Import licence application (idf) |
1-2 days |
1-2 days |
1-2 days |
1-2 days |
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B |
Import licence (idf) passed |
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SHIP AGENT |
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A |
Vessel manifest application by shipping lines |
2-5 days |
1 day |
1 day |
1-2 day |
Prerogative of the ship agent. Where manifest amendment is necessary, signed affidavits by consignee and manifest correctors from the port of loading must be availed |
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B |
Vessel manifest approval by kra |
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C |
C11 manifest amendment |
2-7 days |
2-7 days |
2-7 days |
2-7 days |
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PORT |
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A |
Vessel arrival |
1-5 days |
1-8hrs |
1-5 days |
1-5 days |
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B |
Vessel berthing and discharge completion |
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CFS/PORT |
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A |
Consignment delivery to customs yard for assessment and verification |
1-5 days |
1 hr |
1-5 days |
1-3 days |
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B |
Container stripping(consolidation) |
N/a |
N/a |
1 day |
N/a |
Applicable to consolidated consignments only |
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SHIPPING AGENT |
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A |
Shipment delivery order application by customs agent |
1-2 days |
1 hr |
1- days |
1- days |
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B |
Shipment delivery order/ documents issuance by shipping line agent |
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AGENT LIASE WITH KRA |
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A |
Customs entry registration- agent |
1-2 hours |
1 hour |
1-4 hours |
1-4 hours |
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B |
Customs entry allocation to an officer at dpc |
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C |
Remittance of taxes to kra-customs |
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D |
Lodgment |
1 day |
1-8 hrs |
1 day |
1 day |
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E |
Kra-documentation processing center approval/rejection |
Approved or further action recommended eg entry cancellation and relodge, tax uplift, Consignment rejection etc |
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AGENT LIASE WITH AGO |
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A |
Kephis/vetinary/radiation board inspection |
1-days |
1 hr |
1- days |
1- days |
Not all cargo is subjected to these. Approved/ rejected Or further action recommended |
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B |
Kebs verification &release |
Approved if coc is availed or further action recommended |
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C |
Customs physical verification & tax assessment |
1 day |
1-5 hrs |
1-5 hrs |
1-5 hrs |
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D |
Mss levy payment authorization |
1-2 days |
N/a |
1-2 days |
1-2 days |
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E |
Examination a/c and reports |
1 hr |
Verification report entered and recommendation made by vo for cargo release or further action eg tax uplift and penalty, cargo impoundment, Escalation to a higher office etc |
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F |
Customs online release order |
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NTSA- THIS PROCESS IS APPLICABLE TO MOTOR VEHICLES ONLY |
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A |
Roadworthy inspection |
1-5 days |
1-5 days |
1-5 days |
1-5 days |
Applicable and mandatory to commercial vehicles. |
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B |
Registration |
1-3 days |
1-5days |
1-5days |
1-5days |
Applicable to motor vehicles only |
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AGENT LIASE WITH CFS/ PORT |
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A |
Port/cfs charges payment |
4 hours |
4 hours |
4 hours |
4 hours |
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B |
Gate pass processing |
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C |
Cargo loading |
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D |
Physical release from customs bond area |
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AGENT LIASE WITH FORWARDER/ TRANSPORTER |
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A |
Delivery to client |
1-2 days |
1 day |
1-2 days |
1-2 days |
Time estimate may vary with distance |
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B |
Cargo offloaded at clients door steps |
1-4hours |
1-2 hours |
1-2 hours |
N/a |
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C |
Confirmation of cargo and and signing of delivery notes |
1-2 hours |
1-2 hours |
1-2 hours |
30 min |
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POST DELIVERY PROCESSES |
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A |
Delivery of empty container to the designated container deport |
1-2 days |
N/a |
N/a |
N/a |
Time estimate may vary with distance. |
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B |
Final invoice, receipts and refunds/ extra charges processed. Remitted to client |
1 day |
1 day |
1 day |
1 day |
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C |
Application and processing of container deposit refund from the shipping line |
7-14 days |
N/a |
N/a |
N/a |
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Estimated total clearance time from the time cargo is availed at the cfs(customs yard)=2-5 days |
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